UW Medicine - Policies for US and Canadian Visiting Students

For US and Canadian Medical Students

Eligibility:

- Currently enrolled in the M.D. or D.O. degree program at a school accredited by the Liaison Committee on Medical Education or Education Department of the American Osteopathic Association

- Applicants must be in good standing

- Medical student in their fourth or third
year of M.D. or D.O. program

- Applicant must have completed all required core clerkships (The following basic clerkships must be completed prior to the start date of your requested elective: Medicine 12 weeks, Obstetrics/Gynecology 6 weeks, Pediatrics 6 weeks, Surgery 6 weeks and Psychiatry 6 weeks.)

- Students must receive a passing score on the USMLE Step 1 examination or the National Board Osteopathic Medical Examiners certifying exam.

- Liability and Malpractice Insurance: A minimum coverage of $1 million per occurrence in malpractice/liability insurance coverage from the student’s home school or from other non-University of Washington sources is required for all visiting students. Student’s home school is required to certify amount of liability / malpractice insurance and that it is in effect during requested rotation in the Letter of Good Standing. Applicants who do not have this level of malpractice insurance coverage must obtain additional coverage prior to submitting his/her application or the application will not be accepted.

- Copy of student’s personal health Insurance card with dates of coverage is included.

- Student has completed a training program in universal precautions ensuring the appropriate handling of blood, tissues, and body fluids during the time of his/her M.D. or D.O. training.

Forms:

Application for Clinical Electives

UW Privacy, Confidentiality and Information Security Agreement

Frequently Asked Questions

Adding / Dropping: All changes and cancellations must be done at least 6 weeks prior to the start of the requested clerkship date. This can be made in writing to the Visiting Student Program Coordinator either through mail correspondence or email at: visitstu@u.washington.edu. Fees are non-refundable.

Elective Block Schedule: Your dates of a requested elective must correspond with our UW Clinical Elective Block Schedule 2008/2009. No exceptions are made to this calendar. The new academic year begins in July. Inquiries regarding a clerkship’s availability should be directed to the department’s clerkship coordinator. Contact information is found under course listings.

Application deadlines: The school’s academic year begins in July. Applications are accepted beginning in April. All applications for Summer quarter 2008 must be received by May 26th, 2008. Applications will be processed in the order they are received.

A separate application must be submitted for each requested elective. A list of alternate dates or courses may be attached and must be ranked according to preference. All application materials should be sent to the Office of Academic Affairs / Visiting Students Program of the School of Medicine no later than six weeks prior to the start of requested elective. Approved applications are forwarded on to the requested department. Departmental clerkship coordinators will notify the student of action taken and assist in arrangements for the student’s stay. An approved application does not guarantee a clinical elective.

Application Requirements: All application forms must be received by the Office of Academic Affairs at least six weeks before the start of the requested elective in order to be considered.

1. Student Data Sheet Form – Must have the imprint of the student’s medical school seal and must be signed and certified by a school official.

2. Letter of Good Standing – Signed by a school official. Should certify amount of school’s malpractice insurance and verify that student’s coverage is valid for the duration of requested elective.

3. Immunization and Health Verification Form – Must comply with the University of Washington Health Sciences Student Immunization Policy and must be completed by the student’s campus health center. We will NOT accept copies of student’s immunization records. ALL required fields must be dated or the application will be returned.

4. Health Insurance - Copy of Health Insurance Card which includes dates of coverage.

5. Essential Requirements of Medical Education Form – Must be signed by the student.

6. UW Medicine Privacy, Confidentiality, and Information Security Agreement – Must be signed by the student. No co-signature is necessary.

7. Verified National Criminal Background Check – Please complete the online application at: https://client.verifiedcredentials.com/washington/default.cfm Select the box that says ‘Medical Students’. The fee is $69 and is payable by credit card on the site. The Verified Credentials background report must include all elements the UW requires and be current within the last two years. This report includes a Washington State Patrol criminal background check which is required by state law. The report will be available within 3-5 business days. Print out the report and send it in with your application. As stated in number 8, please send in the 3-page Washington State Patrol Disclosure Statement. STUDENT MUST SEND COPY OF BACKGROUND CHECK WITH APPLICATION (the Visiting Student Program office does not receive a copy of the report unless it is sent by the student).

8. Signed and dated Washington State Patrol Disclosure Statement. https://client.verifiedcredentials.com/washington/fileupload/2007_School_of_Medicine_Form.pdf

Please note that the instructions posted on Verified’s website are intended for current UW Medical Students and not Visiting Students, therefore, please remember to send these three (3) pages with your Visiting Student Application and not to the Student Affairs Office to avoid delay in processing your application.

9. VA HIPAA Cyber and Privacy Training – All visiting students must complete VA HIPAA training regardless of requested site. Instructions for VA HIPAA:
a. Use the following url https://www.ees-learning.net
b. Click on New User and set up your own user name and password
c. Choose VA Other
d. Choose physician/resident/intern
e. Location VHA
f. Complete both the Cyber and Privacy Policy curriculum track. At the end you should be able to print out your own certificates of completion. Send a copy of the certificates with your application. Keep a copy of this in a safe place as you will need in the future to verify your completion status.

10. UW HIPAA Training – UW HIPAA training is required even if HIPAA training has already been completed at student’s home institution. The Visiting Student Coordinator will register student for UW HIPAA training after your application is complete. Allow two weeks to receive user id and log in information. Once the training is completed, print out completion report and send or fax it. The application will then be approved and forwarded to the department(s) where the clinical elective has been requested. An approved application does not guarantee an elective. The department will then contact the student within 6 weeks of the start date of the elective to confirm availability of requested rotation.

11. Application Fee: Applicants are charged a non-refundable fee of $100.00 for each requested elective per department. (Example: If student request Peds and Radiology electives then the fee = $200. If the student request two Peds electives then the fee = $100.) Payment can be made in check or money order payable to the University of Washington. Payment does not guarantee an elective.

Contact Info: Inquiries regarding the application process may be directed to the Visiting Student Coordinator at visitstu@u.washington.edu. Specific questions regarding clerkships, such as confirmation of availability and schedule, should be directed to the department’s clerkship coordinator. Contact information may be found under the department’s course listing (see below).

Course Listings by Department:

Obstetrics & Gynecology

Ophthalmology

Orthopaedics