Visiting Resident and Fellow Policy & Procedure

• Completed Visiting Resident/Fellow Application Form
• Current CV
• Resident's/Fellow's ECFMG certificate (if applicable)
• Verification of HIPAA Training
• If the visiting rotation is one month or less, verification of HIPAA training (i.e., copy of completion certificate) from the sponsoring institution must be submitted along with a signed HIPAA Training Certification Form.
• If the visiting rotation is greater than one month, the resident/fellow must complete UW School of Medicine HIPAA training (to be arranged by GME).
• Residents/fellows who have completed HIPAA training at Virginia Mason Medical Center, Swedish Medical Center, Madigan Army Medical Center, or through the VA, may waive UW HIPAA Compliance training by providing proof of completion of training and submitting a signed HIPAA Training Certification Form.
• Completed UW Medicine Privacy, Confidentiality, and Information Security Agreement (to be retained by GME program).  UW Medicine Account requests are to be submitted by the program, after approval of the rotation.
• Immunization Health History & TB Screening Records
• Copy of current medical license
• Justification from the UW residency/fellowship program director and/or supervising faculty member that the activity supports the UW Medicine mission and/or provides a unique educational opportunity for the resident/fellow.*
• Verification from the sponsoring institution that the resident/fellow is matriculated and is in good standing with the program.*
• Certificate of liability insurance from the sponsoring institution, confirming coverage during the visiting rotation.  Refer to the UW Office of Risk Management website for insurance requirements. *

The supervising faculty member(s) and the UW program director must ensure that evaluations of the visiting resident/fellow are completed and sent to the sponsoring institution within two weeks of completion of the rotation, and must ensure compliance with the ACGME duty hour standard.

Foreign Physicians:  Programs may accept foreign trained physicians currently matriculated in a foreign residency or fellowship training program if sponsored on a J-1 visa through the ECFMG.  Please contact the GME Office at least 3 months prior to the desired rotation start date to discuss requirements and start the application process.