The Office of Sponsored Programs (OSP) requires grants to arrive in OSP for review at least three business days prior to the sponsor deadline.
As grants must be approved by the PI, division (if applicable), department and dean before arriving at OSP, it is highly recommended that you put a grant en route as soon as possible.
More details on School of Medicine and OSP grant review deadlines follow. We suggest you create a grant routing timeline in advance to ensure that you meet all required deadlines.
School of Medicine Deadlines
The School of Medicine must review grants prior to OSP. The School of Medicine requires a two-business day review period. The School of Medicine reviews grants on a first-come, first-served basis.
OSP Deadlines
For more information about OSP’s review deadlines, please refer to GIM 19. Excerpts from GIM-19 include:
7-business day deadline
An approved eGC-1 and the proposal containing all final business
elements should be received by OSP at least seven (7) working days prior
to the sponsor deadline. Final business-related elements of the
proposal include but are not limited to the budget, budget
justification, cost share commitments, identification of required
resources, subcontracts and significant financial interest disclosures.
These elements should be in their final form, though the description of
the "Scope of Work" ("SOW") may still be in a draft form. Note, however,
that the SOW must be far enough along to allow for the accurate
identification of any potential compliance issues vis-a-vis export
controls or the use of humans or animals in the research. The SOW
submitted must be the SOW affiliated with the business proposal.
Proposals received seven days or more in advance of the sponsor's
deadline will receive a detailed review by OSP to provide greater
assurance that the proposal can be submitted error-free.
3-business day deadline
OSP must receive the final application, in complete form and ready
for submission to the sponsor (i.e. "Ready to Submit") three business
days prior to the sponsor deadline. "Ready to Submit" means a full and
complete application in final format that is ready for submission to the
Sponsor.
Proposals received by 5:00 pm, three (3) business days in advance of
the sponsor deadline (e.g. Monday by 5:00 pm for a sponsor deadline on
Thursday) that have all elements completed (business and science) will
be reviewed by OSP staff for accuracy, completion and compliance with
sponsor, university and federal and state requirements, and submitted to
Sponsor.
All proposals, both paper and electronic, received by OSP after 5:00
pm, three (3) business days prior to the sponsor deadline will be
returned to the PI and department contact and will not be submitted to
the Sponsor unless a waiver to the deadline is granted by the Assistant
Vice Provost for Research.
Non-competing renewals
Non-competing renewals received by OSP after 5:00 pm, three (3)
business days prior to the Sponsor deadline will be reviewed and
submitted by OSP within five business days of the date the GC-1 is
received in OSP and is "Ready to Submit."